Your data room is a distinctive due diligence tool that provides structure, organization, and ease of use for a complex and lengthy process. During M&As, tenders and capital raising, as well as other corporate events, a large number of documents have to be viewed in order to make an informed decision. Combing through all of this information is time-consuming and is prone to errors.
There are a variety of features that can make the review process more efficient. One of the most helpful features is a comprehensive Q&A feature that allows you to add comments, questions and answers in real-time to all documents within the data room. Other security features include fence view, screen locking and encryption. These will help to prevent access to your data that is not authorized and reduce the risk of cyberattacks, or breaches that could occur once sensitive data leaves the firewall of your business.
Granular permission settings are an additional important feature. They can be applied to folders, roles and documents. For example, you may be able to restrict the viewing or downloading of spreadsheets to certain users only, and also offer the option for viewers to add their own notes.
If www.yourdataroom.org/due-diligence/ you’re looking for more advanced features, search for a service that provides customizable security features. For instance, iDeals allows you to apply a custom watermark to any document and set up multiple user permissions including “view only” modes, fence view screen blocking remote wipe and up to eight levels of document access control. It also includes redaction and supports a number of languages.
