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Selecting the right data room is an important decision for any company. In the initial phase of choosing it is essential to ensure that the VDR can handle their specific needs and that they are not paying too high for features they’ll never utilize. It is also essential to check if the service package includes set-up, continuous support, and training.

It is important to think about the amount of documents to be stored and who will have access to them. In the majority of instances, it is best to choose a solution that can handle an unlimited number of users and documents, as this will allow the company to avoid paying extra for additional storage space or users. It is also important to consider the pricing model and what is included. For instance, some companies provide pricing per page which is very expensive for companies with thousands of pages of documents to store.

What documents will be uploaded into the data room is an important consideration. Investors will want the usual due diligence documents, such as financial statements as well as business plans, incorporation and intellectual property documents. They’ll also want to review customer references and referrals as well as a competitive analysis.

It is important to not overwhelm investors with too much information or including excessively small documents. It is also a good idea to review your documents regularly and remove the ones that are no more useful.

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